Principal Investigators are required to fill out and submit a field research safety plan before beginning travel for field research to any location more than 100 miles from UC San Diego or to any remote site where communications or access to emergency services are limited. A comprehensive Field Operational Planning tool developed by EH&S for this purpose is available on Blink, or you may prefer to use the shorter, more streamlined Field Research Safety Planning Record (FRSPR) used by IGPP and others at Scripps Institution of Oceanography.
Completing a field research safety plan and making sure all team members are registered for UC's traveler Insurance program reduces liability risk and facilitates emergency response and treatment for injuries that may occur while on travel. By filling out the field research safety plan, one is prompted to think through the potential risks of each trip and share that information with the entire team before departing to avoid any surprises. Although some risks may not be clear or predictable at the planning stage, and new risks may arise while in the field, you can dramatically reduce negative outcomes with thoughtful advance planning. Courts generally use the “reasonable” test to decide what is expected of US citizens, so think "reasonable" when contemplating what to include in these plans. Failure to complete a field research safety plan puts everyone at higher risk.
Whichever form you decide to use, remember it must be filled out and submitted to your MSO before beginning any field research travel. If there is a site/facility that is visited multiple times, only one FRSPR per fiscal year is required. PIs who do not submit a completed field research safety plan in advance may not be able to get travel reimbursements processed afterwards.
See the Frequently Asked Questions page for more information about field research safety plan requirements.