Section 8: Ship-related Policies and Organization

The following is a short discussion of Scripps's policies related to sea-going activities. All chief scientists are responsible for knowing and enforcing them. Please read the Chief Scientist's Manual and the rules posted on the ship for more detailed information.

ALCOHOL AND DRUGS - The captain is responsible for control of alcoholic beverages aboard Scripps's ships. The chief scientist is responsible for ensuring that the scientific party obeys these rules. Beer may be sold daily at dinner time. Wine is served at dinner one day a week. It is forbidden for crew or scientists to bring any liquor aboard. Narcotics and other "controlled substances" are not permitted aboard. Zero Tolerance Laws on this matter have become extremely severe, and discovery of narcotics aboard could lead to seizure of the ship. Searches will be made to determine if any have been brought aboard, and drastic measures will be taken against offenders.

ARRIVAL/DEPARTURES - When leaving from San Diego, generally New Horizon sails at 0800 and arrives back in port no later than 1600. At ports other than San Diego, the ship usually sails at 1600 and arrives back in port by 0800. This is to allow maximum time in port during business hours for loading, fueling, repairs and resupply. Exception may be made for demonstrated scientific needs.

CARGO-LOADING PLAN - A cargo-loading plan is provided in Appendix "A". It may be useful for planning space utilization and weight distribution. Due to weight constraints imposed by the Coast Guard, if you anticipate a large load of gear (over 15 long tons), a completed loading plan is needed for the captain to compute the vessel's stability. This must be completed before sailing. Other useful plans are provided in Appendix "A" to assist you in locating equipment. In order to prevent delays in loading, all large heavy scientific gear should be marked with light and/or gross weights.

CHIEF SCIENTIST'S PACKET - Chief scientists are required to complete several post-cruise reports. These include: The chief scientist's Cruise Report, UNOLS Ship Utilization Data, and the Preliminary Cruise Report if you have foreign clearance. They will be provided to you before or during your cruise.

MOVING ABOARD - When in San Diego, normal practice is for scientific personnel to move aboard on the day of sailing and move off immediately upon return. At other ports the off-going scientific party has berthing priority until noon of their last funded day, generally the day following the day of arrival. The oncoming party may move aboard at this time, or earlier if space is available and permission is obtained from the off-going chief scientist. The cooks are only obligated to serve meals for one full scientific party when away from home port. In San Diego no meal service during loading is provided. Berthing aboard for the night before or after a cruise requires special permission from the Marine Superintendent.

PRE-CRUISE CONFERENCE - Before, or shortly after arriving aboard it is highly recommended that the chief scientist meet with the captain and chief engineer in order to discuss the major requirements of the cruise.

PRE-CRUISE CHECKLIST - For required paperwork and pre-cruise tasks:

  • Ship Time Request Form.
  • Request foreign clearances (7 mo. before cruise.)
  • Request for Isotope Usage on Scripps Vessels.
  • Return Diving Plan if any diving is to be done.
  • Return applicable scientific medical forms.
  • Hire any non-salaried employee.
  • Arrangements made for foreign observers.
  • Receive Navy and Coast Guard clearances.
  • Review Notice of Ship Scheduling and Designation of Chief Scientist.
  • Attend pre-cruise conference.
  • Receive shipping & mailing instructions.
  • Arrange for foreign port clearances with Ship Scheduling.
  • Arrange with MarFac and Res Tech Group if explosives handling is needed.
  • Arrange for Shared Use Equipment through Res Techs and ODF.
  • Arrange for staging and shipping with Res Tech Group.

POLLUTION POLICY - On January 1, 1989, a treaty was signed to limit the type and amount of trash/garbage that can be disposed at sea. Everyone planning a research cruise needs to take this into consideration when organizing and packing. With everyone's cooperation, we can make a positive impact. The basic restrictions are:

  • Plastics - No plastic material may be thrown overboard. This means that all plastic cups, bags, packing material, containers, disposable syringes, etc. must be retained on board. Even by utilizing our compactor this generates a large amount of waste, and on longer trips this can become a problem. You are encouraged to reduce the amount of plastics that you bring, even if it means spending a little more time or funds to utilize alternatives to popcorn packing material, plastic sample bags, etc.
  • Degradable Waste - Due to a complicated formula defining what can be disposed of in different zones, on New Horizon we have exceeded all requirements by setting up two zones: Within 100 n mi of any point of land we will retain all garbage except food scraps on board. Beyond 100 n mi any degradable trash, either floating or sinking, may be thrown overboard. Instructions concerning this will be posted on the board in the mess deck. Please check all trash thrown overboard for plastics.
  • Petroleum Products and Hazardous Waste - All grease, oil, chemicals, radioisotopes, etc. are to be retained on-board until we are 100 n mi or more from land, when different regulations apply.

RADIOISOTOPE POLICY - The use of radioisotopes, or other isotopes in concentrations not found in nature, is strictly controlled. Permission to use radioisotopes must obtained from the Scripps Associate Director/Ships in writing, following written application (which is reviewed by Scripps's Isotope Committee). Please report all spills promptly.

SHIPBOARD SCIENTIFIC STORAGE - See SCIENTIFIC HOLD. On multi-leg expeditions the carry-over of equipment is a topic that needs to be discussed with all parties. Every effort will be made to accommodate any additional equipment. It should be understood that the space requirement of the current scientific party will have priority, and if your equipment overloads the ship or is in the way, it will have to be left behind and you may be responsible for extra shipping charges.

SMOKE-FREE POLICY - The University of California has issued a Smoke-Free Policy requiring establishment smoke-free spaces. The times and places where smoking is permitted aboard ship are regulated for reasons of safety, fire prevention, personal health and comfort. Your cooperation is required.

Smoking Acceptable Areas:

  • All Weather decks - Please throw all butts well overboard.
  • All Staterooms - Only with permission of your roommate. (Please remember that smoking in bed is prohibited.)
  • The mess deck - Except during meals.
  • The engine room and machine shop.

Designated Smoke-Free Zones:

  • 02-deck including: bridge, chart room, communication center, aft. conn.
  • All common living areas: i.e. passageways, heads, storerooms.
  • All laboratories.
  • Library/lounge.
  • Galley.
  • Mess deck - No smoking during set-up, all meals and clean-up periods.

USE OF EXPLOSIVES - Due to the potential hazards of explosives, the following outlines the steps needed for loading and using explosives on New Horizon.

  • Arrange with the Res Tech Group to provide lockers for charges and detonators. There are no permanent magazines aboard.
  • Discuss safety precautions to be taken by crew and scientists before, during and after operations. A qualified shooter in charge of all operations should be designated.
  • USCG Inspections must be made, fire-fighting systems and teams prepared, non-essential equipment secured, smoking secured, hazardous areas secured.
  • If electric firing is used, Radio Station WWD and other ships in the area must be notified and all radios, radars, and other radiating equipment secured.
  • Only when the "clear" is received from the shooter can these safety precautions be lifted.