Stipend & Salary

 

Funding Levels

The current standard funding levels guaranteed for PhD students at SIO are:

  • Pre-candidacy = $30,000/yr or $2,500/mo
  • 
In-candidacy = $31,000/yr or $2,583.33/mo

During the Fall, Winter, and Spring quarters, students must be registered in a minimum of 12 units to receive funding.
Don't forget to do so by the deadline!

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Pay Dates

Stipend and salary payments are issued on a monthly basis on the 1st of the month following the pay period. For example, September stipends are issued on October 1st.

There are two exceptions to this rule:


  • When the 1st falls on a weekend or a holiday, employees are paid on the Friday before the 1st
  • Salary payments for December earnings are not issued until January which is the beginning of a new tax year, even if the 1st falls on a weekend.
 The monthly pay dates can be found at the bottom of the payroll calendars.

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Direct Deposit

In order to receive payments and reimbursement promptly, you should sign up for direct deposit. Three different offices handle direct deposit, so it is best to sign up for all.

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Payroll & Timesheets

If part of your stipend or salary is supported by a GSR appointment, you may need to submit timesheets. Policies, procedures, and due dates vary by research division. Please contact the HR/Payroll representative within your business division with any questions.

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Taxes

All stipend payments (fellowship, traineeship, scholarship) are considered taxable income except any amount used on course related expenses. However, income tax is not withheld from these payments. A Graduate Appointment Letter is issued by the Graduate Division as proof of stipend payments for tax withholding purposes. You may access your Graduate Appointment Letter(s) here. Although you will not receive a W-2 or 1099 Form for your stipend payments, you must report this income on your tax return.

The entire amount of your salary is considered taxable if you are a graduate student on an academic title such as a Teaching Assistant, Graduate Student Researcher, Reader, Tutor, Associate or on a student-staff title. By January 31st, you should receive a UCSD W-2 Wage and Tax Statement that reflects your total taxable salary income received from the previous tax year and the the total amount of federal and state taxes withheld from your paychecks.

Tuition/Fee payments made on your behalf are not taxable for qualified expenses and not reported by UCSD as income on W-2 Form or 1099 Form.

Below are several resources to which you may refer regarding tax questions:

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TA

Teaching Assistants enhance the learning experience of UCSD students by complementing the activities of the course instructor. TAs receive training under the mentorship and supervision of the instructor. Graduate students may be appointed up to 50% time (20 hours/week) as Teaching Assistants, Readers, or Tutors during the academic year. For academic year employment at 25-50% time, a student must be registered full-time (12 units or more) and must be in good academic standing. TAs, Readers, and Tutors appointed at 25% or more for the entire quarter are eligible for payment of health insurance and partial tuition remission. Student Academic Title Rates provides salary information for these positions.

A TA may not be employed as a substitute instructor, where the effect is to relieve the instructor of his or her teaching responsibilities. (This is specifically prohibited by University Policy.) In the event that an instructor is absent from school, they will normally ask another faculty member to act as a substitute. However, in the event of an emergency, the Department Chair may ask the TA to substitute for the instructor. A TA may decline to substitute for the instructor if doing so would interfere with their studies (e.g. a class), or if they feel unprepared to lecture. Whenever a TA serves as a substitute lecturer, a faculty member shall be appointed to supervise.

There are approximately 75 SIO TA positions that need to be filled every year. Students can apply for TA positions online before the deadline in mid-July. TAs are selected from the applicant pool based on instructor requests, graduate student preferences, and financial support circumstances. TAs are expected to be present and available for the entire quarter. Here is the list of SIO courses and ESYS courses.

For more information, please visit this Teaching Assistants page.

Contact information:

TA application, eligibility, assignments, evaluations and training: Contact Shelley Weisel

Other UCSD TA Opportunities:

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